It is essential to note that repeated letters and emails are not sufficient and you need to switch to demand letter. This is a mail that requires the recipient to sign a delivery notice also known as a certified letter. Of which the post office will leave a note that gives the further guidance in case the recipient is not available. In case the certified letter is unclaimed, the United States Postal Services will return it with proofs of unsuccessful delivery attempts. In this article, we are going to discuss how best you can write a certified letter.
The first tip is to be brief and succinct. It is vital that you be clear and concise by outlining the problem outright. For example, when you are following up on the electronics that you bought, you should include the model, serial number, name, and location of the seller. You should make sure that your reader can easily spot the motive of your letter. This way it will be easy for the recipient to acknowledge and address your concerns.
Apart from that, you should also check the motive. It is essential to make sure that your certified letter to have a purpose. If it is a complaint letter, you should raise concern for your recipient to address. Apart from that, a demand letter should state the legal claim outlining the breaches for the recipient to respond. It is essential to note that commercial cases may use a demand letter as evidence. When you client has breached the contract, it will be advantageous to write a demand letter. With this, you can seek legal advice in the next cause of action.
The next tip is to be polite. You should not attack the recipient because they are likely to respond in a similar way. Calmness is vital as it shows that you are confident with your claims. But it is vital that you include all the relevant facts like unanswered calls or inappropriate conduct among others.
Apart from that, let us look at sending a certified letter. It is essential to note that you can either send the letter online or at your preferred postal office and it is vital that you know the USPS postal rates. When you send a certified letter online, you will eradicate the hassle of heading to the post office. There are sites that print and email letters on your behalf. Besides, they also have advances tracking tools that allow you to track your letter in real time. While when you go physical you will have to acquire a certified letter form from the post office usually labeled 3800. The forms always have green and white stickers that allow you to keep track of your letter.